WPL Pandemic and Reopening Plan

Statement to the City Commission 10 29 – 10/29/20

Winfield Public Services Return to Work/Library Re-Opening Plan  – 10/26/20

This plan may change depending on what expert and officials are saying. It is a phased re-opening with levels that allow for WPL to progress or regress through each stage. Final decision rests with the WPL Board of Trustees.

Stage 1 > Stay at home order in place. Other surrounding libraries closed. Some staff work in the building according to set schedule for distancing (one person in work area at a time); providing limited reference, assistance with e-book and e-audio access. Use of building is restricted to staff performing critical operations. Online programs and initiatives continue. Book drop is locked.

Stage 2 > Officials and Library Board have authorized a resumption of service. Must have safety materials available for staff. All staff work in the building on rotating schedule, minimizing the number of people in the building at any given time. Collections work caught-up (processing checks/corrections, shelving); circulation updated; files/work transferred back to office work stations; office work routines restored; the return of interlibrary loan books is enabled. Book drop is opened, but limited. Returns are quarantined.

Stage 2 (b) Work begins to plan and train staff for Stage 3. Book deliveries from venders are resumed. Trial runs are conducted for curbside service. Signage ordered, marketing efforts prepared. Policy created. Preparation continues for deployment of Summer Learning Program online and on paper through drop. Paper materials are prepared and packaged using health measures.

Stage 3(a)> Some public services restored OUT OF BUILDING – curb side/ delivery/of library collection materials; limited reference services continue; interlibrary loan services restored after trial curbside period. Staffing is staggered and hours are limited to reduce staff exposures. Programs, events and other initiatives continue to stay online. Summer Learning Program is deployed online and on paper through outside bench drop or through curbside, no parts are returned to the library. Book drop is opened. Returns are quarantined.

Stage 3(b) Curbside services continue adding craft kits, faxes, copies and prints. Computer, e-reader and hotspot check outs are added as available for circulation. Additional curbside times are added to accommodate after-school pickups. All programs and events remain virtual.

CURRENTLY: Stage 4> EXTRA PRECAUTIONS and provided adequate public area sanitation supplies are available as well as additional employee support for admittance and supportive services. WPLibrary Express – LIBRARY BUILDING OPEN to the adult public (67156) by appointment on a limited schedule for book browsing and checkout with visit time of 15 minutes to allow for social distancing, enhanced cleaning and other safety measures. Special times are designated for those 65 and over. Self-check is available as well as account assistance. Books and other materials can be returned to the book return at the front desk or at the outside book drop. Restrooms and drinking fountains unavailable. All programs and events remain virtual. Social distancing accommodations are in place including, but not limited to, masks for public and staff, signage for six feet distancing, limiting the number of people allowed at one time and removing furnishings. The Community room and leisure/reading areas and early literacy play areas are closed. Curbside continues.

Stage 4b> LIBRARY BUILDING OPEN to adults and supervised children, for quick visit, browsing, checkout, computers, fax, and copy services are available in the building with limited staff assistance, activity and events remain virtual. Curbside continues. Lounging chairs and drinking fountains unavailable.

Stage 5> Library returns to normal service.